Efficient Ways to Track Your Print Jobs

Your print job tracking software is responsible for how well our organization can track its print jobs. At Brother printer support UK, we have viewed different office structures in which the software brings the primary print management solution. But this may not be enough always. For one, its tracking and auditing features turn out to be rather basic. Even when it is at its best, it takes all general print related information that goes on to include the job name or user name of the person who started the job at the most. And in some cases, it is included like some sort of an afterthought that is hardly of any use.

So what is it that you can do to improve print job tracking at work and collect data of a user’s print related activity that you can actually put to some constructive use? At Brother printer tech support, we bring you some steps to make that happen.

Maintain a stable print environment

Haphazard actions won’t lead to order and organization. So start with getting a clear outlook of your organization’s complete print environment when you decide to collect print job tracking data that can be analysed. Solutions of print management should come with a centralized point of control. Otherwise, the fragmented environment causes a rather poor overview which is even more prominent in geographically distributed businesses.

Get relevant information from print data

Don’t let the real world requirement of this data get lost in the translation. Like our Brother customer service UK technicians will tell at times, for someone in a higher management it might be unnecessary information that about 50 of her employees are printing out 500 or more colour pages every month. Instead, you may have to tell her that these 50 people’s printing habits are costing the company about 100 thousand pounds a year and look how this person springs into action!

Do not treat all print jobs as equal

When tracking any print job, remember to always look for the right context. Let us say, 3 creative team executives take a lot of prints daily. There is nothing new in that. But what if someone from production suddenly starts taking a lot of prints? That too at odd hours! Reason enough to look into the matter more closely. Our Brother printer chat support consultants therefore ask clients to take work designation into account when organizing the data. If your print job software is good, it helps even more.

These simple measures can make a world of difference. It is great when your printer comes with device management, secure printing software, workflow and document management as well as a print management software.